Guide: Choosing a Professional Email Address: Guide
Emails are unmatched in the business world. If you want to convert up an email address on a business card, resume or professional document, you need to ensure that it expresses professionalism and reliability. If you’re struggling to choose an email address, this guide will break down your options and the rules to follow.
Make sure it is permanent
Before continuing, consider the permanence of your current address. How many years do you think it will be before email sent to it no longer leads to you? To maximize your contact reach, you should change your email address as little as possible. Old business cards and websites with your contact information may still display your information, potentially missing out on valuable opportunities from old sources. Consider sustainability the most important aspect of a professional email address.
Buy your own domain
Buying your own domain based on your name is the first step in building an online identity. It costs about $ 50 a year, but email addresses such as john@johnsmith.com give the impression that you can be contacted no matter what company you currently work for. If it was created or if you are working as a freelancer or if you are considering a personal website, add your industry at the end. For example, you can buy johnsmithphotography.com or extend it with a suitable domain extension to make it johnsmith.photography. This seamlessly combines your name and field of work. It may be tempting, but try to avoid .co, .info and .net despite their lower prices and greater availability. The .com extension is the commercial and professional standard and prevents confusion. If you really want something different, the .me extension works well for personal email addresses. To get your own email set up, buy a domain name first. There are millions of options, and you’ll find special prices on every site for different terms and domain extensions, so take your time to choose. Now that they are linked, you can use your hosting control panel to set up up an email address and a customer to access it, or have it forwarded to an existing address you have.
Don’t forget to renew your domain every cycle as some companies try to snatch up recently expired personal domains to sell back to you at a much higher price.
Forward a business email address
If your company has given you an email address to use, you can set it up to forward to your personal address so you can manage everything from there. It is good practice to always use the specified company email addresses when you are in a situation where you represent your organization instead of yourself. Many organizations also require that business communication through the specified address be done as an IT policy. This allows companies to back up and view the communications of their employees. However, most policies shouldn’t deter you up an automatic forwarding, as all sent and received e-mail will still go through the account. The steps for this depend on the service you are using, so here are the steps for the main platforms: How to Forward Gmail (Google support) How to forward Yahoo Mail (Guiding Tech) How to Forward Outlook emails (Microsoft support) If none of these apply, please contact your IT team. Also read: How to Configure Microsoft Office 365 email and calendar on Android
Style and format
There are a few basic rules for choosing a clear and memorable email address.
No numbers. If you ever end up in a situation where you need to share your email address with someone but they can’t write it down, they probably won’t remember numbers. Can you repeat that? Some email addresses become too long or difficult to say. Try to read them out loud and choose an option with a good flow. First name for @. If not available try firstnamelastname @ or lastnamefirstname @. In the worst case, use a period to separate the names or put your middle name in it.
Gmail and Yahoo
Make free email addresses provided up most personal emails. They don’t look as professional as your own domain, but if you can’t afford the fees, this is your next best option as a business email address. Gmail is without a doubt the best option of all free services, as Google is unlikely to discontinue their service anytime soon; as opposed to Verizon closing Yahoo accounts. In addition, Google accounts are more convenient when using other services such as Google Drive.
ISP provided
Using an email address given to you to buy an internet service provider is a big mistake. These accounts are tied to your internet plan, so if you ever want to change providers, you’ll usually have to purchase a completely separate email hosting plan so you can continue to receive email. This is a huge violation of our permanence principle, so you should try to avoid it.
Temporary and multiple emails
Institution up short-term addresses can be a useful way to manage your contacts. If you have your own domain, you can up addresses for specific customers or services and forward them all to one.
The benefit of this is that at the same time you can give the best impression of those copying your email address and also collect information about where the people emailing you must have come from. Furthermore, you can turn off some emails forwarding if they are flooded with newsletters and junk email.
Good examples
john@johnsmith.com johnsmith@gmail.com photography@johnsmith.com contact@johnsmith.me films@johnsmith.photography (forwarded) Enquiries@johnsmith.photography (forwarded)
It comes down to
If you can keep it up, it may be worth investing in a personal domain name. If not, a Gmail account provides the reliability you need. Take good care of your account and try to keep it for as long as possible! Why are you changing your email account? Let us know below.
Choosing a Professional Email Address: Guide: benefits
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