Guide: How to Create Forum in Gmail
Gmail is an all-in-one messaging solution for everything related to your Google email address. The Gmail app is often redefined with new ones features regularly. Some of these features can become overwhelming and confusing at times. If you are familiar with Gmail mobile app, you may (or may not) have noticed the email category labeled Forums. This category is almost always empty, and (personal) mail is never filled under by default.
What is the forum doing in my Gmail app? Why is it here? How do I use it? – Many people have asked such questions. If you’ve also wondered what the Forum feature/ tag in your Gmail app or whatever it does, then this post should demystify everything about it for you. In addition to breaking down the concept of forums in Gmail, we will also teach you how to make one and how to use it to deal effectively with your contacts.
What are forums in Gmail
From the name, it is somewhat easy to make a calculated estimate of what the feature it’s all about. Google already has Google Groups. It is a product intended to enable people with similar interests to form a community (read: group) and communicate easily with each other through their emails. Imagine yourself as a WhatsApp group where people with similar interests are added. But instead of WhatsApp groups that people join using their phone numbers uses Google Groups Google Accounts – email addresses. When you create or join a Google group, posts shared in the groups you belong to are automatically saved under Forums in your Gmail app. That allows for easy access to all of your Google Group messages and also helps separate group messages from your emails. Before going into details on how you will be shown how to To create Gmail forums, we’ve shed more light on Google Groups to help you understand it better.
Google Groups: Briefly Explained
As mentioned earlier, Google Groups describes a community of individuals with a common interest who communicate in groups via email.
For context, if you’re the head of a committee planning a work retreat, you can create a Google group exclusively for the members of the committee. That is much better than sending emails individually and CC-ing members. Forums in a common type of Google Groups, and there are other types as well. For example, the email list makes it easy to send newsletters or promotional messages to multiple addresses in your email list. On the other hand, you can assign roles and tasks to members of the group via email for collaboration.
Going back to forums like Google Groups, there are two types: web forums and question-and-answer forums. Web forum is similar to most forums you would find online. Members of this type of group can create topics, participate in discussions, and communicate with each other. You can create a public or private forum. For the Q&A forum, the main use case is to allow members to ask questions or provide answers to questions posted by other members. Question and answer forums also have more complex ones features like marking answered questions as “Resolved” and letting members of the group rate answers – in the same way that questions and answers on Quora can be voted up or down. Messages, comments, questions, and notifications from Google Groups that you are a member of appear in the Forums section of your inbox. Let’s talk about it now how to create a google forum and how to join one.
Create a Gmail forum
At this time it is not possible to create forums directly from the Gmail app. You should do that from the dedicated Google Groups website. Follow the steps below to get it done. Step 1: Visit the Google Groups website in your browser. This could be yours mobile or PC browser; both would work fine. Step 2: Tap Create button Note: Make sure you are signed in to your Google account on the device. If you are not, you will be prompted to do so before you can proceed. Step 3: Type the name you want the forum to be called in the box labeled Group Name.
It is recommended that the group name is related to the purpose of the group. As you type the group name, Google will automatically generate a group email address for your forum. If you don’t like the auto-generated address, just tap the box to edit it – down to something shorter and easy to remember. Note: A group email address must be at least four characters long and must also be unique (never used by other Google Groups). Step 4: Type some details about the group / forum in the Group Description box.
This will help new (and old) members get a sense of the group’s purpose. Step 5: You can then also change the default language of the forum. Google Forums supports about 50 different languages.
Step 6: Now tap on the ‘Select a group type’ dropdown button to choose the type of Google Group you want to create.
Depending on the type of forum you want to create, select Web Forum or Question and Answer Forum. Step 7: Set the group rights. Tap the Group Visibility drop-down to adjust the availability of the forum; whether it will be visible and searchable by everyone on the Internet or only by members of the group.
The View topics option allows you to choose who can view topics in your group.
You can also adjust the permissions for who can post topics or comments in the group. You can choose to grant this permission to some (or all) members of the group (owners, administrators, and members) or anyone on the Internet.
Finally, you can also adjust how (potential) members join the group.
Step 8: When you’re done adjusting the group’s basic permissions, tap the red Create button button in the top left corner of the screen.
A congratulatory message appears on the screen that the group has been created. Step 9: Tap the option ‘Invite people to join the group’ to add people to the newly created forum by adding their emails.
Step 10: Enter an email address in the box provided. If you want to invite more than one person at a time to join the forum, separate their email addresses with a comma.
You must also type an invitation message (it is required) in the box below. Then click on Send invitation button
View posts in forums
After people were invited to the forum, members would be notified of any comments on topics in the forum. You can access these notifications and messages in the Forums section of your Gmail app.
Interestingly, you can also comment and reply to forum topics right there in your Gmail app, just like you reply to emails. You don’t need to visit the Google Groups website.
Gmail forum unraveled
If you have read this explanation up until now, your Forums section should no longer be a mystery to you. If there are no emails stored in your app’s Forums folder, it is because you are not part of a Google group. You can follow the steps above if you ever need to create a forum or any other type of Google Groups. The next up Gmail has something known as Snooze. This feature is a perfect way to interrupt and dial a conversation up where you left off. For a detailed look at what the feature does and how to use it to your advantage.
How to Create Forum in Gmail: benefits
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Final note
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